Board Meeting Minutes - August 5, 2008
Attendees
Bob Brown, Patrick Flaherty, June Harris, Mike Mangan, Ron Morgan, Eddie Rodriguez, Neeraj Rohilla
Approve Minutes
The minutes from the meeting of July 1, 2008 were approved without comment.
Newsletter
Mike provided a handout outlining the contents of the August newsletter. The handout is attached. He reminded the Board members for each to select an “unsung” member to be featured in the newsletter.
It had previously been agreed that there would be recognition given to the best article and the best photo from the previous month’s newsletter. However, since all articles from that issue had been written by current Board members, Ron questioned whether this would be a good idea. The Board then decided to shelve the idea, at least for now.
There was a long discussion about two topics: are people reading the newsletter and how can we get more members to write articles for the newsletter? It was decided that each Board member would encourage people who had the potential for good stories based on their recent exploits, such as runs or races in unusual locations, to write articles.
It was agreed that the newsletter will be submitted to the RRCA for their newsletter award competition. The award submittal date is November 1st.
Mike noted that Gary Cohen, who has a website containing a number of articles that can be used in a pinch if we are short of articles, wants to have a reciprocal link with us. This was approved by the Board.
Finances
Patrick noted that the transfer of the club account from WAMU to Encore Bank had been completed.
Patrick noted that we now had enough money in the bank to move forward on having a BCRR sponsored race each year. After discussion, it was agreed that each Board member would look for some ideas for a unique niche for a club sponsored race.
Eddie noted that the Teacher’s Fund Run was canceled for this year. He also noted that we need to purchase more tattoos.
Eddie noted that we have to rent a tent if we intend to participate in the Marathon Kick-Off Party. The Board agreed to do so. Eddie passed out a map showing potential locations. This is attached. We agreed to pursue a tent location in the area noted by the 50’s, followed by one in the 40’s, with our last choice area being the 30’s. Eddie will provide membership applications for this event and Mike will provide newsletters.
Relay Team Coordinator
Eddie stated that Kathi Mahon has decided not to be our relay team coordinator this year. She has ably handled the job for the last two years. Eddie suggested two possible choices to replace her, Mark Fraser and Peter Birckhead. The Board agreed to provide input to Eddie on these folks separately from the meeting.
On a somewhat related item, Neeraj said that we need to develop opportunities for younger Club members. The idea for a young members’ happy hour was suggested. Neeraj will come up with other ideas to present to the Board.
Clothing
Ron and June discussed the clothing order that will be placed this week. June provided details of our current inventory and the upcoming order. This information is attached.
Mike mentioned SmartIDs as something that we could sell as part of our clothing offering. Ron mentioned this as a possible item to give to new members. No decision was made on this idea.
Happy Hours and Name Tags
The following happy hours were selected:
Bob Brown, Patrick Flaherty, June Harris, Mike Mangan, Ron Morgan, Eddie Rodriguez, Neeraj Rohilla
Approve Minutes
The minutes from the meeting of July 1, 2008 were approved without comment.
Newsletter
Mike provided a handout outlining the contents of the August newsletter. The handout is attached. He reminded the Board members for each to select an “unsung” member to be featured in the newsletter.
It had previously been agreed that there would be recognition given to the best article and the best photo from the previous month’s newsletter. However, since all articles from that issue had been written by current Board members, Ron questioned whether this would be a good idea. The Board then decided to shelve the idea, at least for now.
There was a long discussion about two topics: are people reading the newsletter and how can we get more members to write articles for the newsletter? It was decided that each Board member would encourage people who had the potential for good stories based on their recent exploits, such as runs or races in unusual locations, to write articles.
It was agreed that the newsletter will be submitted to the RRCA for their newsletter award competition. The award submittal date is November 1st.
Mike noted that Gary Cohen, who has a website containing a number of articles that can be used in a pinch if we are short of articles, wants to have a reciprocal link with us. This was approved by the Board.
Finances
Patrick noted that the transfer of the club account from WAMU to Encore Bank had been completed.
Patrick noted that we now had enough money in the bank to move forward on having a BCRR sponsored race each year. After discussion, it was agreed that each Board member would look for some ideas for a unique niche for a club sponsored race.
Eddie noted that the Teacher’s Fund Run was canceled for this year. He also noted that we need to purchase more tattoos.
Eddie noted that we have to rent a tent if we intend to participate in the Marathon Kick-Off Party. The Board agreed to do so. Eddie passed out a map showing potential locations. This is attached. We agreed to pursue a tent location in the area noted by the 50’s, followed by one in the 40’s, with our last choice area being the 30’s. Eddie will provide membership applications for this event and Mike will provide newsletters.
Relay Team Coordinator
Eddie stated that Kathi Mahon has decided not to be our relay team coordinator this year. She has ably handled the job for the last two years. Eddie suggested two possible choices to replace her, Mark Fraser and Peter Birckhead. The Board agreed to provide input to Eddie on these folks separately from the meeting.
On a somewhat related item, Neeraj said that we need to develop opportunities for younger Club members. The idea for a young members’ happy hour was suggested. Neeraj will come up with other ideas to present to the Board.
Clothing
Ron and June discussed the clothing order that will be placed this week. June provided details of our current inventory and the upcoming order. This information is attached.
Mike mentioned SmartIDs as something that we could sell as part of our clothing offering. Ron mentioned this as a possible item to give to new members. No decision was made on this idea.
Happy Hours and Name Tags
The following happy hours were selected:
- 8/8 Black Lab
- 8/22 Pearl Bar
- 9/5 Beaver Ice House
- 9/19 Ernie’s on Banks
