Board Meeting Minutes - December 17, 2013
Host - Lisa Thompson B & B
Attendees: Rosie Schmandt (pres) Bob Thompson (vp) Sam McMurtrey (sec ) Susan Cita (trs) Patrick Flaherty (al) Andrew Young (al) Heidi Zimmerman (al), Joe Lengfellner (newsletter) Lisa Thompson (adhoc)
Review Meeting Minutes from last month – Approved
Treasurer Report: Square: We have capability. Susan will upload onto phone; We can now accept credit cards for carb loading party and such. Opted for % over standard fee.
Church donation $150 for parking; Susan will send with a nice card from Board
Rockets Run invoice needs to be sent
HARRA is paid
Food Bank Donation $330
Shirt money to be deposited
Susan to work on BCRR taxes
Alex 5K status: still waiting on invoices, PIM, Karen T donation and our $600 deposit return. HARRA paid; Active.com needs to pay; $600 approx from Momentum Challenge
Newsletter: Need articles for January; Request for pictures especially John’s Loong Run; Holiday Party: Patrick to write article NY running resolutions
Website: Contract to be signed Option # 2 Price $199-$49 a month to maintain
Rosie to obtain and sign contract and forward to Joe L for signature; Fee to be paid after job completion. Approx a week to execute new website; Feb 3 (bob’s bday!) expected launch date
ITR Correspondent: Agreed Heather writes great articles
BCRR Clothing and such: Sales push at Carb Loading Party
HARRA Events, Races, After-parties: January 16: Spaghetti Western Carb Loading Party pre marathon –Reserved
RSVP by January 13 for a head count $15.00 per person. (45 head count last year)
Predict your time to be played. Accepting credit cards for payment
Marathon Stations: Mile 14 Katie Decker/Rosie S. Mile 20 Susan Cita/and Mile 20 Marathon Water Station; John and Susan to check out locations Saturday;
Volunteer so far: Duke, Fred Steves, Roger, Marsha. Need more volunteers.
Rosie to confirm Katie Decker for Mile 14.
Chuck and Cheryl will have stop at their house; for those shedding clothing
GRB Run January 12; Water Stop Rosie; Breakfast Location: Barnaby’s West Grey
GRB BCRR meeting location TBD
Post Race Marathon Party: Sue & Alan’s house. Hosted by Chuck & Cheryl, Sue & Alan
Board to Supply Keg: $10.00 per person. Food TBD by Weather. Start time 11:30am
Need a map posted so people don’t automatically go to Chuck and Cheryl. Posting on Facebook.
Race Management: Race Against Violence – Tom Stillwell. February 22, 2014
Volunteers requested:
3-4 start finish line
1-2 Gary Mulvihill
1-2 people with trucks to drop off volunteers/timers
3-4 time/pace callers
5-6 directing kids race
Fee possibly $1,000 plus expenses.
CONFLICT with Buffalo Wallow race; same time; We are contacting John W to determine if Wallow race can be moved; We might not have enough volunteers or hands to execute Race Against Violence if we are competing at Wallow.
Saint Arnolds 5K run/walk
Bob to contact Brock and Lennie and Saint Arnolds to determine what they are looking for.
brock@saintarnold.com
lennie@saintarnold.com
Some board members to attend meeting with Bob. Discuss option of Half Marathon….and or 5K. Need to break ground on what Saint Arnolds would be looking for.
Happy Hours: January
Dec 27 Petrol Station
Jan 3 Hay Merchant
Jan 10 Rudyards
Jan 17 Pastry War
Jan 24 Big Easy
Jan 26 Bowling 2-4pm
Jan 31 Game Night
Happy Hours: February
Feb 7th GMan
Feb 14th Volcano
Feb 21 Barbarella (it’s a dance club, might need alternative location)
Feb 28th Christians Tail Gate Washington close to Memorial Park
HARRA Race Series Debate:
Fall Series very expensive
Hard for most average person to participate due to pricing: Have to choose which races are worth the fee.
Grass roots recruiting for new members. Hi how are you, wanna join a club?
Direct questioning for members who like to race. Will you run …… for club points.
Courses are same ole same ole for established members of running scene there is no incentive to keep running same courses over and over.
Age is a factor, injuries, and lifestyle course of events. As we age our priorities lay differently each year.
Burn out factor
Subsidize race entry fees (would need more race management income to support this idea)
Good ole Lisa Thompson wants to the club to think larger scale; perhaps start our own Half Marathon. Grass Roots approach; with a twist; super cheap; Cross between BCClassic and Medoc! Half the price of most Half Marathon Entry fees. Still a certified course; and still serious enough for competition between local clubs etc; Long term goal Harra Fall/Spring Series race.
Attendees: Rosie Schmandt (pres) Bob Thompson (vp) Sam McMurtrey (sec ) Susan Cita (trs) Patrick Flaherty (al) Andrew Young (al) Heidi Zimmerman (al), Joe Lengfellner (newsletter) Lisa Thompson (adhoc)
Review Meeting Minutes from last month – Approved
Treasurer Report: Square: We have capability. Susan will upload onto phone; We can now accept credit cards for carb loading party and such. Opted for % over standard fee.
Church donation $150 for parking; Susan will send with a nice card from Board
Rockets Run invoice needs to be sent
HARRA is paid
Food Bank Donation $330
Shirt money to be deposited
Susan to work on BCRR taxes
Alex 5K status: still waiting on invoices, PIM, Karen T donation and our $600 deposit return. HARRA paid; Active.com needs to pay; $600 approx from Momentum Challenge
Newsletter: Need articles for January; Request for pictures especially John’s Loong Run; Holiday Party: Patrick to write article NY running resolutions
Website: Contract to be signed Option # 2 Price $199-$49 a month to maintain
Rosie to obtain and sign contract and forward to Joe L for signature; Fee to be paid after job completion. Approx a week to execute new website; Feb 3 (bob’s bday!) expected launch date
ITR Correspondent: Agreed Heather writes great articles
BCRR Clothing and such: Sales push at Carb Loading Party
HARRA Events, Races, After-parties: January 16: Spaghetti Western Carb Loading Party pre marathon –Reserved
RSVP by January 13 for a head count $15.00 per person. (45 head count last year)
Predict your time to be played. Accepting credit cards for payment
Marathon Stations: Mile 14 Katie Decker/Rosie S. Mile 20 Susan Cita/and Mile 20 Marathon Water Station; John and Susan to check out locations Saturday;
Volunteer so far: Duke, Fred Steves, Roger, Marsha. Need more volunteers.
Rosie to confirm Katie Decker for Mile 14.
Chuck and Cheryl will have stop at their house; for those shedding clothing
GRB Run January 12; Water Stop Rosie; Breakfast Location: Barnaby’s West Grey
GRB BCRR meeting location TBD
Post Race Marathon Party: Sue & Alan’s house. Hosted by Chuck & Cheryl, Sue & Alan
Board to Supply Keg: $10.00 per person. Food TBD by Weather. Start time 11:30am
Need a map posted so people don’t automatically go to Chuck and Cheryl. Posting on Facebook.
Race Management: Race Against Violence – Tom Stillwell. February 22, 2014
Volunteers requested:
3-4 start finish line
1-2 Gary Mulvihill
1-2 people with trucks to drop off volunteers/timers
3-4 time/pace callers
5-6 directing kids race
Fee possibly $1,000 plus expenses.
CONFLICT with Buffalo Wallow race; same time; We are contacting John W to determine if Wallow race can be moved; We might not have enough volunteers or hands to execute Race Against Violence if we are competing at Wallow.
Saint Arnolds 5K run/walk
Bob to contact Brock and Lennie and Saint Arnolds to determine what they are looking for.
brock@saintarnold.com
lennie@saintarnold.com
Some board members to attend meeting with Bob. Discuss option of Half Marathon….and or 5K. Need to break ground on what Saint Arnolds would be looking for.
Happy Hours: January
Dec 27 Petrol Station
Jan 3 Hay Merchant
Jan 10 Rudyards
Jan 17 Pastry War
Jan 24 Big Easy
Jan 26 Bowling 2-4pm
Jan 31 Game Night
Happy Hours: February
Feb 7th GMan
Feb 14th Volcano
Feb 21 Barbarella (it’s a dance club, might need alternative location)
Feb 28th Christians Tail Gate Washington close to Memorial Park
HARRA Race Series Debate:
Fall Series very expensive
Hard for most average person to participate due to pricing: Have to choose which races are worth the fee.
Grass roots recruiting for new members. Hi how are you, wanna join a club?
Direct questioning for members who like to race. Will you run …… for club points.
Courses are same ole same ole for established members of running scene there is no incentive to keep running same courses over and over.
Age is a factor, injuries, and lifestyle course of events. As we age our priorities lay differently each year.
Burn out factor
Subsidize race entry fees (would need more race management income to support this idea)
Good ole Lisa Thompson wants to the club to think larger scale; perhaps start our own Half Marathon. Grass Roots approach; with a twist; super cheap; Cross between BCClassic and Medoc! Half the price of most Half Marathon Entry fees. Still a certified course; and still serious enough for competition between local clubs etc; Long term goal Harra Fall/Spring Series race.