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  • Home
  • News
    • Newsletters
  • Calendar
    • Events Calendar
    • Leisure Runs 2020
    • Social Affairs
    • Races.
    • Holiday Party
  • Races
    • Alex's 5K
    • Bayou Bash Relay
    • Houston Marathon
    • Virtual Race
  • About Us
    • Apparel
    • Photo Gallery
    • Our Board >
      • Minutes Archive
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    • Contact Us
  • Join or Renew

Board Meeting Minutes - December 17, 2013


Host - Lisa Thompson B & B

Attendees:  Rosie Schmandt (pres) Bob Thompson (vp) Sam McMurtrey (sec ) Susan Cita (trs) Patrick Flaherty (al) Andrew Young (al) Heidi Zimmerman (al), Joe Lengfellner (newsletter)  Lisa Thompson (adhoc)

Review Meeting Minutes from last month – Approved

Treasurer Report:  Square:  We have capability.  Susan will upload onto phone; We can now accept credit cards for carb loading party and such.  Opted for % over standard fee.

Church donation $150 for parking; Susan will send with a nice card from Board

Rockets Run invoice needs to be sent

HARRA is paid

Food Bank Donation $330

Shirt money to be deposited

Susan to work on BCRR taxes

Alex 5K status: still waiting on invoices, PIM, Karen T donation and our $600 deposit return.  HARRA paid;  Active.com needs to pay; $600 approx from Momentum Challenge

Newsletter:  Need articles for January; Request for pictures especially John’s Loong Run; Holiday Party:  Patrick to write article NY running resolutions

Website:  Contract to be signed Option # 2 Price $199-$49 a month to maintain

Rosie to obtain and sign contract and forward to Joe L for signature;  Fee to be paid after job completion.  Approx a week to execute new website;  Feb 3 (bob’s bday!) expected launch date

ITR Correspondent:  Agreed Heather writes great articles

BCRR Clothing and such: Sales push at Carb Loading Party

HARRA Events, Races, After-parties: January 16: Spaghetti Western Carb Loading Party pre marathon –Reserved

RSVP by January 13 for a head count $15.00 per person.  (45 head count last year)

Predict your time to be played.  Accepting credit cards for payment

Marathon Stations:  Mile 14 Katie Decker/Rosie S.  Mile 20 Susan Cita/and Mile 20 Marathon Water Station;  John and Susan to check out locations Saturday;

Volunteer so far:  Duke, Fred Steves, Roger, Marsha.  Need more volunteers.

Rosie to confirm Katie Decker for Mile 14.

Chuck and Cheryl will have stop at their house; for those shedding clothing

GRB Run January 12; Water Stop Rosie;  Breakfast Location:  Barnaby’s West Grey

GRB BCRR meeting location TBD

Post Race Marathon Party:  Sue & Alan’s house.  Hosted by Chuck & Cheryl, Sue & Alan

Board to Supply Keg:  $10.00 per person.  Food TBD by Weather.  Start time 11:30am

Need a map posted so people don’t automatically go to Chuck and Cheryl.  Posting on Facebook.

Race Management: Race Against Violence – Tom Stillwell.  February 22, 2014

Volunteers requested:
3-4 start finish line
1-2 Gary Mulvihill
1-2 people with trucks to drop off volunteers/timers
3-4 time/pace callers
5-6 directing kids race

Fee possibly $1,000 plus expenses.

CONFLICT with Buffalo Wallow race;  same time;  We are contacting John W to determine if Wallow race can be moved;  We might not have enough volunteers or hands to execute Race Against Violence if we are competing at Wallow.

Saint Arnolds 5K run/walk

Bob to contact Brock and Lennie and Saint Arnolds to determine what they are looking for. 

brock@saintarnold.com
lennie@saintarnold.com

Some board members to attend meeting with Bob.  Discuss option of Half Marathon….and or 5K.  Need to break ground on what Saint Arnolds would be looking for.

Happy Hours:  January
Dec 27 Petrol Station
Jan 3 Hay Merchant
Jan 10 Rudyards
Jan 17 Pastry War
Jan 24 Big Easy
Jan 26  Bowling 2-4pm
Jan 31 Game Night

Happy Hours:  February
Feb 7th GMan
Feb 14th Volcano
Feb 21 Barbarella (it’s a dance club, might need alternative location)
Feb 28th Christians Tail Gate Washington close to Memorial Park

HARRA Race Series Debate:
Fall Series very expensive

Hard for most average person to participate due to pricing:  Have to choose which races are worth the fee.

Grass roots recruiting for new members.  Hi how are you, wanna join a club?

Direct questioning for members who like to race.  Will you run …… for club points.

Courses are same ole same ole for established members of running scene there is no incentive to keep running same courses over and over.

Age is a factor, injuries, and lifestyle course of events.  As we age our priorities lay differently each year. 

Burn out factor

Subsidize race entry fees (would need more race management income to support this idea)

Good ole Lisa Thompson wants to the club to think larger scale; perhaps start our own Half Marathon.  Grass Roots approach; with a twist; super cheap; Cross between BCClassic and Medoc!  Half the price of most Half Marathon Entry fees.  Still a certified course; and still serious enough for competition between local clubs etc;  Long term goal Harra Fall/Spring Series race.

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